{{ topbar.title }} DETACHED · LIVE

{{ ic.search }} ⌘K {{ globalSearchModal }}

Loading your fleet…

{{ dash.setupIcon }} Finish your setup {{ dash.setupSub }} ×

{{ dash.editIcon }}Editing layout· hold & drag to move · pull right edge to resize

Add

{{ dash.resetIcon }}Reset

Done

NET PROFIT · {{ dash.heroPeriod }}

{{ dash.margin }} margin {{ dash.loadCount }} loads {{ dash.totalMiles }} mi

Fleet performance

By truck

By driver

Profit & Loss

Last 6 months · net profit

AVG {{ dash.trendAvg }}

DRIVER PAY

NET PER MILE

OUTSTANDING (A/R) View →

{{ dash.arCount }} pending invoices

Landing today & tomorrow {{ dash.landingTotal }}

Nothing landing today or tomorrow — booked loads due for delivery show up here.

Needs attention

Top brokers

{{ b.loads }} · {{ b.rpm }}/mi

No brokers yet — they appear automatically from the loads you book.

Fuel & efficiency

FLEET MPG

Best · {{ dash.fuelMix.bestName }}{{ dash.fuelMix.bestMpg }} mpg

Lowest · {{ dash.fuelMix.worstName }}{{ dash.fuelMix.worstMpg }} mpg

{{ intel.needIcon }} Needs you {{ intel.approvalCount }} {{ dash.expandIcon }}

Live activity {{ intel.activityStatusLabel }}

Quiet right now — new driver and load events will appear here.

Inbox{{ intel.inboxUnread }} new

Open →

Forecast{{ intel.forecastInfoIcon }}

· {{ disp.summary }}

{{ r.broker }} · #{{ r.num }} · {{ r.milesRpm }}

STATUSLOAD #ROUTEDRIVER / TRUCKMILESTOTAL BILLED$/MIACTION

{{ drv.inviteIcon }} Invite driver

{{ drv.codesIcon }} App codes

{{ drv.appsIcon }} DRIVER APPLICATIONS {{ drv.appsCount }}

COMPANY DRIVERS{{ drv.rosterCount }}

{{ eq.gauge }}FUEL ECONOMY · {{ eq.mpgPeriod }}

{{ m.mpg }} mpg

No fuel economy yet — MPG appears once trucks log loaded miles and fuel purchases.

Trucks

Trailers

{{ t.name }}3PL{{ t.spec }}

{{ t.name }}3PL

{{ t.plate }} Reg {{ t.reg }} Insp {{ t.insp }}

Upcoming & dueLog service +

Nothing due — set a Next due date on a service log and it shows up here.

Service vendors

Pick one more to merge

Merge 2

Add vendor +

No vendors on file yet — they build automatically from the Shop / vendor on each service log, or click Add vendor +.

Recent service logs {{ maint.logSearch }}

{{ maint.scanBtn }} Add service log

DateUnitWork performedOdometerCostStatus

{{ l.odoFmt }} {{ l.costFmt }} {{ l.status }} Edit ×

Driver credentials

DRIVERCDL NUMBERCDL EXPIRYMEDICAL CARD

No drivers on file yet — CDL & medical-card expirations are tracked here once you add drivers.

Equipment registration & inspection

UNITREGISTRATIONANNUAL INSPECTION

No equipment yet — registration & annual-inspection expirations are tracked here once you add trucks or trailers.

OUTSTANDING (A/R)

{{ inv.count }} open invoices

Clear

{{ inv.headCheck }}BROKER / LOAD{{ inv.dateHead }}AMOUNTSTATUS

#{{ r.num }} · {{ r.route }}

{{ r.feeLabel }} −{{ r.feeCut }}

{{ brief.date }} LIVE BRAIN {{ brief.periodChip }}

Detention & Layover

{{ brief.detAccruing }} accruing

{{ d.facility }} {{ d.city }} · {{ d.stopType }} {{ d.chip }} {{ d.clock }}

BILLABLE TO BROKER

DRIVER PAY OWED

Bill it {{ d.billIcon }}

No clocks running. Start one from a load’s stop (“Start now” in the load view) or let the driver app’s arrival do it — the live clock, free time and billable amount show here.

Closed · last 7 days {{ brief.histCount }} {{ brief.histChev }}

Needs your approval

Nothing waiting on you

Drafts and automations that need a decision land here.

Needs your attention {{ brief.attnCount }}

Live activity click a card for the full story {{ brief.live.statusLabel }}

Quiet right now — driver check-ins, deliveries, detention and lumper updates land here the moment they happen, same as the app.

Tasks

Live fleet map● {{ ltrack.countTxt }}hover a truck for its load

Driver GPS

Truck GPS (ELD)

Map

Satellite

{{ ltrack.popIcon }}Own window

{{ ltrack.refreshIcon }}Refresh

Nothing on this source yet

Broker partnersFrom your booked loads

BrokerLoadsRevenueAvg RPMPaysGrade

No brokers yet — they appear automatically from the loads you book.

No stops this week

No trucks yet — add equipment and your weekly schedule builds itself from the loads.

{{ hos.head }}Drive 11h · Shift 14h · Cycle 70h/8d

DriverStatusDrive leftShift leftCycle left

Leased to your MC — their qualification file, drug & alcohol testing and IFTA miles are all yours. They are paid on settlements, not payroll, and get a 1099.

{{ work.ooInviteIcon }} Invite owner-operator

{{ work.ooAppsIcon }} OWNER-OPERATOR APPLICATIONS {{ work.ooAppsCount }}

CONTRACTOR ROSTERAdd +

{{ o.splitFmt }} · {{ o.grossFmt }} gross · {{ o.takeFmt }} take · {{ o.milesFmt }}

No owner-operators yet — "Add +" creates a driver on the owner-op pay model (they keep each load's net after your dispatch & factoring fees).

Factoring companiesAdd company +

CompanyAdvanceFeeFactored · periodOutstandingStatus

Factored loads · delivered this period {{ work.facLoadsCount }} {{ work.facLoadsTotal }} billed through the factor

LOADRATEFEENETWHENSTATUS

{{ l.broker }} · #{{ l.num }}

No factored loads yet — invoice a load to your factor (turn on Factoring on the load’s Money card) and it shows here.

Office team {{ work.empSearch }}

{{ work.plusIcon }}Add employee

NameRoleDepartmentContactStatusToday

Office staff roster (dispatch, accounting, safety, admin). Drivers live under Fleet → Drivers.

No office team yet

Add your office employees — dispatchers, accounting, safety, admin — to track roles, contact info and the office time clock here. Drivers stay under Fleet → Drivers.

{{ work.plusIcon }}Add employee

{{ work.tcNoteIcon }} Office time clock — hours for your office staff (dispatch, accounting, safety). Driver drive-time and HOS come from the ELD, not this clock.

Clock in / out

Today’s punches{{ work.punchCount }} on the clock

EmployeeClock inClock outHours

No punches yet today — clock someone in on the left and their in/out times and hours will show here.

Office time clock

Add office employees first — then they can clock in and out here, and today’s punches and hours show up automatically.

{{ work.plusIcon }}Add employee

DRIVERPAY BASISSTATUSLOADSEARNEDDEDUCTIONSNET PAY

{{ r.name }}{{ r.carry }}{{ r.balLine }} {{ r.basis }} {{ r.stLabel }} {{ r.loads }} {{ r.earned }} {{ r.ded }} {{ r.net }}

No driver pay in this period yet — settlements build themselves as your drivers deliver loads.

{{ dexp.icon }} Driver submissions {{ dexp.count }} Approved expenses count toward the driver’s next settlement

DRIVERCATEGORYDATEAMOUNTRECEIPT

Spend by monthfuel + expenses · last 6 months

Cost breakdown · this month

{{ rexp.icon }} Recurring {{ rexp.sub }} {{ rexp.monthly }}

{{ rexp.plus }}Add

BILLNEXT POSTAMOUNT / MO

{{ r.cat }} · {{ r.scope }}

No recurring bills yet — add your truck note, insurance, ELD… Each one auto-posts to Expenses monthly on the day you set.

Ledger {{ exp.search }}

CATEGORYSCOPEDATEAMOUNT

Clear

Purchases {{ fuelv.search }}

{{ fuelv.headCheck }}DATETRUCKSTGALLONS$/GALAMOUNT

{{ r.check }} {{ r.date }} {{ r.truck }} {{ r.state }} {{ r.gallons }} {{ r.ppg }} {{ r.amount }} {{ r.delIcon }} {{ r.settleNote }}

Gallons by state

{{ c.st }}{{ c.gallons }} gal

No state data yet — gallons chart by state as purchases come in.

{{ fuelv.cardIcon }} Fuel cards {{ fuelv.cardsHint }} {{ fuelv.addCardIcon }} Add card

CARDDRIVERFUEL GOES TOACTIVITY

No fuel cards yet — add each card and assign it to a driver so statement imports route every stop's fuel automatically (pin it to a truck only when the card lives in one truck).

{{ ifta.fileIcon }}Generate IFTA return

STATE / JURISDICTIONMILESGALLONSMPGNET TAX

TRUCKTOP STATESMILES

Miles by state

{{ c.st }}{{ c.tag }}{{ c.miles }} mi

{{ comp.editIcon }}Edit profile

Insurance {{ comp.insCountLabel }}

{{ comp.plusIcon }}Add policy

No insurance policies on file yet. Add a policy — or Scan COI — to track coverage & expiries here.

No scheduled vehicles on file yet — add each insured unit's stated value to track coverage.

{{ comp.plusIcon }}Add vehicle

Operations contacts {{ comp.plusIcon }}

No operations contacts yet — add your dispatcher and billing contacts here.

Insurance agents {{ comp.plusIcon }}

No insurance agents on file yet — scan a COI and the agent on the certificate files in automatically.

Company documents

No company documents on file yet — upload your W-9, MC authority letter, NOA, permits and the rest of the carrier packet here.

{{ comp.uploadIcon }}Upload document

{{ setg.editIcon }}Edit preferences

Plan

Manage subscription {{ setg.manageIcon }}

{{ setg.lockIcon }}The account owner manages the plan

Your plan rides your subscription — plan changes also sync from the HaulBook mobile app.

Fees & billing

Saving…

Factoring

Dispatch fee

Default invoice to

Payroll schedule

Notifications

Credential & expiry reminders are managed in the HaulBook mobile app.

AI usage {{ setg.ai.tierLabel }}

Claude & ChatGPT Reads + 3 records

Full setup guide {{ setg.mcp.extIcon }}

Ask Claude or ChatGPT about your own loads, drivers, money and IFTA — the connector reads your HaulBook records, and its only writes are three records: marking where an invoice was submitted after you submit it, raising an “AI needs you” card, and noting a fact on a load. It can’t send, pay, book, approve, delete or file anything. When the AI asks you to sign in, use your normal HaulBook email and password.

{{ setg.mcp.url }}

Claude

Settings → Connectors → Add custom connector — paste the address above.

ChatGPT (paid plans)

Settings → Plugins → Developer mode, then Create — paste the address as the Server URL, authentication: OAuth.

Account

{{ setg.keyIcon }}Change password

{{ setg.trashIcon }}Delete account

{{ setg.lockIcon }}Only the account owner can close this account

Third-party carriers

Carriers that run under their own authority and haul for you. They qualify, test and pay their own drivers; you dispatch the loads and charge a fee. Their load rates are their money — only your fee counts as revenue. Nobody here fills in an application.

+ Add carrier

Loading carriers…

No carriers yet

Add a carrier you dispatch for, then add their drivers as records so loads can be assigned.

3PL

Statement

Add a driver

Edit

THEIR MILES ARE NOT ON YOUR IFTA

Their miles are not on your IFTA. Running under their own authority means they hold their own IFTA licence, buy their own fuel and file their own return, so HaulBook leaves their trucks out of yours. An owner-operator is the opposite — leased to your authority, so their miles stay on your return.

WHAT COUNTS AS YOUR REVENUE

Your dispatch fee

the only figure that reaches your P&L and Schedule C

Their line haul

passed through to the carrier — never your revenue

Hiring

Standard terms

{{ hiring.sendIcon2 }}Send documents to a driver

No applicants right now. Share your invite code and drivers apply from the HaulBook Driver app — new applications land here with their whole document checklist ready. Get the invite code →

Profile

Send

FMCSA portal ↗

HIRING COMPLETE — every step is on file. Ongoing items (annual MVR, annual review, medical) carry on below.

On paper

Unfile

Your people {{ hiring.peopleCount }}

Nobody on the team yet. Add a driver first, then send them their paperwork.

Needs your signature {{ hiring.needsYouCount }}

Sign

Applications {{ hiring.appCount }}

No applications yet — share your invite code and drivers apply from the HaulBook Driver app. New applications land here for review. Get the code →

{{ hiring.sendIcon2 }}Send more

Hiring progress

FMCSA portal ↗

HIRING COMPLETE — the recurring items live in the qualification file below.

Clear

Preview

Nothing sent to this driver yet. Use Send more above to give them their paperwork.

Driver qualification file {{ hiring.dqChip }}

FMCSA portal ↗

Send documents to sign

1 · Who

2 · What

Preview

Cancel

Countersign

Whose copy

Type your full name to sign

Cancel

What the driver sees

Loading…

This one was uploaded rather than built from a HaulBook template, so it has no structured text — the driver opens it as a PDF exactly as you filed it.

Open uploaded file

Your side of this agreement

The driver cannot know any of this — it is your deal. Fill it in and it prints into the copy they read and sign. Anything left blank prints as an empty line in the middle of the contract.

Loading…

{{ f.label }} · in the contract textⓘ

Cancel

What this document says

These are your company's choices, not the driver's. Every driver you send this to sees them already ticked and cannot change them. Changing them here applies to copies signed from now on — signatures already on file keep the terms they were given.

Loading…

Cancel

Loading…

What they stated on their application: {{ hiring.contractStated }}

Saved sets

{{ ts.name }} {{ ts.meta }} ×

+ Save these terms as a set

• {{ dl.text }}

✍ {{ dl.text }}

{{ f.label }}ⓘ

Your own deduction lines

Anything the named rows do not cover. Each prints on this driver’s chargeback schedule.

Your standard terms

Loading…

{{ f.label }}ⓘ

Your own deduction lines

Anything the named rows above do not cover. Each one prints on the chargeback schedule; leave them empty and none do.

{{ f.label }}ⓘ

{{ team.inviteIcon }}Invite to the office

{{ team.lockIcon }}Only the owner adds people

OFFICE {{ team.officeCount }}

SHOP {{ team.shopCount }}

The shop app is part of HaulBook Pro. Your mechanics get their own login for equipment and service — they never see loads or money.

No one from the shop yet. A seat lets a mechanic log repairs on the Maintenance app — equipment and service only, never loads or money.

Hand over {{ team.delIcon }}

EMAIL {{ r.email }} {{ r.copiedEmail }}

PASSWORD {{ r.pw }} {{ r.pwToggle }} {{ r.copiedPw }}

Made before passwords were kept here — hand it over to set one.

{{ team.keyIcon }}Add a shop seat

WHERE YOU’RE SIGNED IN

Sign out

Remove

No phones are signed in to this account right now.

Phones and tablets that get notifications. Browsers aren’t listed here, but signing out everywhere ends those too.

{{ team.signOutIcon }} Sign out everywhere else

RECENT CHANGES {{ team.editsCount }}

Rates, statuses, assignments and pay only — the things an argument can start over. Last 90 days.

Connectors

{{ conn.refreshIcon }}Refresh

Loading connector status…

Also send expenses & fuel

Paid from

Sending & approvals

No mailbox connected

Connect Gmail or Outlook to read rate cons, appointment changes, and broker replies right inside HaulBook.

Open Connectors

Reading your mailbox…

No broker email found in the recent window.

{{ mail.draftsIcon }} Ready drafts

No drafts waiting

When the assistant drafts a reply to a broker, it lands here for your one-click approval.

Full view

{{ drawerContent }} {{ loadFormModal }} {{ driverFormModal }} {{ tpcModal }} {{ expenseFormModal }} {{ recurringFormModal }} {{ policyFormModal }} {{ policyDetailModal }} {{ vehicleFormModal }} {{ truckFormModal }} {{ fuelCardFormModal }} {{ companyFormModal }} {{ settingsFormModal }} {{ passwordFormModal }} {{ deleteAccountModal }} {{ docViewerModal }} {{ agentFormModal }} {{ opsFormModal }} {{ fuelFormModal }} {{ iftaFormModal }} {{ iftaScanModal }} {{ fuelScanModal }} {{ mailModal }} {{ connEntryModal }} {{ settleModal }} {{ payoutDetailModal }} {{ payrollPickerModal }} {{ runPayrollModal }} {{ payrollScheduleModal }} {{ adjFormModal }} {{ reportPickerModal }} {{ brokerDetailModal }} {{ brokerAgentFormModal }} {{ laneEmailModal }} {{ loadDetailModal }} {{ tonuFormModal }} {{ relayFormModal }} {{ docUploadModal }} {{ aiEventModal }} {{ emailInvoiceModal }} {{ factorChoiceModal }} {{ podEmailModal }} {{ inviteDriverModal }} {{ driverCodesModal }} {{ planLockOverlay }} {{ pwResetModal }} {{ appReviewModal }} {{ empFormModal }} {{ maintFormModal }} {{ vendorAddModal }} {{ vendorMergeModal }} {{ connectToast }} {{ hbToast }} {{ assignModal }} {{ actPopupModal }} {{ cmdPaletteModal }} {{ knownEmailsDatalist }}